Conference Adventures Part Deux - Speakers

(yeah, just "Speakers")

It's Saturday 2 weeks before the event begins, and I am finding myself focusing on getting these speakers confirmed, their profiles on the website, their talks in the agenda, and their details emailed to them. At times I feel like I can take an hour or two to relax (and watch mindless sitcoms on Hulu) and there are times I feel like there is too much to do and I can't take a break.

17 Days Until the Event

Status Update: 
Speakers: 26 out of 29 speakers confirmed
Speaker's Presentations (PPT or other): 0
Agenda: 2-4 spots left to fill (I reworked the times and cut back a few slots)
Logistics: Still need to coordinate F&B, layout of room, AV, Video Recordings, Meetup event details, Party details, and Photographer.
Marketing/Promotion: Started on Daily Emails - still need to get speaker emails set up as well as the marketing emails; schedule tweets, Facebook updates, get a Google+ event update schedule figured out (can't schedule those - have to do them manually), update Lanyrd,  finish last years videos, print materials for event (signs, schedules, promotion of next events) and oh so much more.
Master of Ceremonies: Still Me
Volunteers: 0 (possibly 1 or 2)

A Note to Speakers - or Advice when Speaking at a Conference  

However you wish to take it

After my close friend, and fellow SES conference frequenter Simon Heseltine confirmed that he will be in San Francisco the day of my Birthday party, I asked him if he had time to come speak at the conference as well. The day he confirmed I saw his post on SEW "The Guide to Speaking at Search & Social Conferences" and it got me thinking once again about the frustrations I get with speakers for every event I plan.

There are certain triggers and qualities in the people that approach me about speaking that send up red flags of warning. I often wonder if they know they are discouraging the person that approves their speaking, and if they knew they were doing it that maybe they would stop. I have thought about writing a post that talks to those wanting to speak, but worry I might offend someone. Well, no one reads this blog anyways (there are 1-3 visits to it each week), so why not do it here? If someone is offended by what I have to say, and to the point where they cancel their speaking on me, well... I guess I didn't need them to speak anyways (so there *sticksouttongue*).

Some of the points Simon makes are very valuable - so I'm going to call them out, and perhaps add to them so anyone that reads this can get more insight from a planner as well as someone with experience speaking. So, you should probably read Simon's article now (if you really want to get something out of this).

Speaking at a search or social conference like SES brings with it a few perks.

Most (not all) conferences will give you a free conference pass as a speaker, which makes it much easier to get your boss to agree to let you leave the office for a week to go to locations including London, New York City, Toronto, San Francisco, Chicago, and Las Vegas.

Note the "few perks" including a free conference pass, and great locations to visit. For example "San Francisco" which is one of our conference locations. Even cooler, is my conference in Hawaii. The reason why I point this out is because a lot of speakers (and I'm talking about people I have personally never heard of before, haven't met, and don't have a very impressive background) will ask me about T&E coverage and an Honorarium. When I started planning these conferences I had grand visions of paying travel and expenses to every speaker, and giving them a gift in the form of a iPad, or something cool, as a "thank you" for speaking.

But then reality set in and the budget of a conference that is just starting out is not big by any means, and I just haven't been able to compensate the speakers. What I have been doing is offering them an all access pass to the event they are speaking at and, in addition, provide them two passes to hand out. To them it's worth $3,000-$4,000 with my out of pocket being just $1,000-$2,000 (depending on what they eat and drink, what activity they go to, if they use those extra passes, etc). Most speakers are perfectly happy with it, and some even get very excited and appreciative of the extra passes they get. But, there are a few that not only ask about T&E but then actually tell me they won't speak unless something is paid out to them. As I mentioned in my last post, the speaker that filled out the form requesting to speak (which clearly states all the details) actually 2 weeks before the event asked for T&E and honorarium, then told me he won't speak since he isn't getting compensated.  It's really no skin off my back as I can always find another speaker, but it frustrates me that I gave him a spot, have been sending him communications, and so close to the event he cancels. He is no exception... It happens often.

What gets me through it is the speakers that do end up speaking at our events. They love getting on stage and inspire the attendees. They show up to all of the networking events and activities and get to know attendees. In the end, when we weed out those that are above speaking for the sheer passion of the community and the greater good that we are all working towards, it makes for a very valuable event in the end.

Planning Your Conferences

Think about the topic(s) that you’re able to speak on knowledgeably, and that your company will allow you to talk about. Look for conferences that align with those topics by looking at the agenda for previous events. While prior events may not necessarily have had a session on that exact topic, when you make your pitch many conferences will add in new or consolidate new with existing sessions in order to keep the content fresh and up to date.

Wappow! conferences are extremely different from any other conference out there. There are often times that speakers fill out our form and I can tell that they haven't researched our event. EmMeCon in particular is a TED like event (which is the closest I can come to explaining it quickly) - the topics are a quick 20 minutes and are meant to be inspirational. We look into the future of technology and will ask the questions "Where are we going?", "Where have we been?", and "How did we get here?" often. I get so many speaking proposals wanting to talk about "How brands can benefit from social media" which is great, but everyone wants to cover it, and this event is for the advanced, it's not about teaching, but rather about inspiring. If speakers would take the time and watch our videos, check out the agenda, and get to know the event, then they would have a much better chance of getting chosen to speak.

Pre-Conference Prep

You should get an email from the conference giving you all the details about your session (e.g., timings, fellow speakers, moderator, equipment), about the conference (e.g., dress code, expected level of attendees, and other event logistics), and most likely some badges to display on your blog or website.

I skipped "The Speaking Pitch" - I highly recommend reading it, he's pretty spot on. So, onto preparing for the conference. I highlighted here that Simon points out how "You should get an email from the conference giving you all the details...". I cannot stress enough the importance of each speaker watching for that email and all emails following. I personally (since I am a one-woman operation) spend at least 2-3 hours (often more) crafting up the emails making sure speakers have all the details. Not only to make sure they have everything they need, but to hopefully avoid the one-off emails I get from them asking the same questions that I spend the time putting in the emails. In fact, I just got the question as I am typing this "How many attendees are there? What is the recommended hotel? ". There have been 3 emails mentioning the hotel - and a reminder that they needed to book their stay before yesterday or they would miss out on the discounted rate (that I carefully negotiated with the Hotel). Now because this person didn't pay attention to her emails she will have to pay full price for her room. I don't write those emails for my benefit, I write them for their benefit... but I will still get complaints that the hotel is too expensive, or get questions regarding the logistics of the event.

Preparing Your Presentation

Many conferences require that you submit your presentation electronically a week or so in advance. This doesn’t mean that you can’t make changes, should it need further refining, or should some new data or news become available that would be of value to the audience.

Back when I was speaking I never had a conference ask for a Power Point before the event. In-fact I usually emailed it to the person in charge or brought it up to the AV person on a thumb drive just before I spoke. I started asking for presentations ahead of time because, now that I am on the other side, getting the presentation as they are going on stage causes a lot of confusion, delays, and looks unprofessional to the audience.

I know the last few events there was confusion as PPTs weren't queued up and there wasn't a consistent person manning them. It's something I plan on making sure doesn't happen this time, and speakers sending me their PPTs days before the event relies heavily on that.

Speaking

Make sure to show up at least 15 minutes before you’re scheduled to speak. Check that your presentation is on the machine and is the latest version (if not, whip out your thumb drive). Make sure that any videos or audio you have work correctly, then head to the rest room as unlike the attendees you’re not able to leave the room should nature demand so.

Listen to your fellow presenters speak. They may say something that you can tie into your presentation, or during the audience question-and-answer period.

I can't stress Simon's point enough that you show up at least 15 minutes early and to listen to what your fellow presenters have to say. I actually ask our speakers to attend the entire event. I'm so particular about this that I will not ask someone back if they just show up for their talk, present, and then leave shortly after. Staying for a full day, or even the full three days bodes well with me, and will get them asked back every time. Someone that stays and adds value by attending the networking events will also get recommendations from me to some of the larger more prominent conferences (yes, conference organizers know each other and we talk).

The rest of Simon's post covers Q&A and a few more helpful tips that I strongly recommend read and fully understanding.

More Notes (from me)

Just a couple more pointers to add to Simon's post.

Check your ego at the door

Just because you were chosen to speak, does not mean that you are any smarter or better than anyone else at the event. You may think you belong to the "speaker's club" but the truth is there is no club. Whatever celebrity you feel while at the conference, it goes away when you get back home to your friends and family. Trust me, I've been there. I thought I was a celebrity with people lining up to meet me after I spoke. People would buy me drinks, pick my brain, and hand me their cards hoping that I would talk to them after the event is over. When I started planning events instead of speaking that all went away. Now no one knows my name, no one even knows I am the person that organizes the conference - I am just the "man" behind the curtain. I don't even see articles mentioning my name as a top SEO, Social Media, etc. expert or writers asking to interview me anymore.

To add - my favorite speakers include Myron McMillin, Lynne D Johnson, Dr. David Evans, Evan Fishkin, Gillian Muessig, Bill Leake, Shravan Goli, Zoe Harris, Jeff Jonas, Pascal Schuback, Scott Porad, Ian Lurie, Mike Yao, Josh Rizzo, and a long list of brilliant and inspirational speakers that are just like everyone else. If you're looking to speak, spend some time with these people (you can find them at my events, and soem at other events too). Each and every one of them has a passion for helping others and if asked, will tell you they have no idea why I love them as speakers so much (I admire their modesty).

Be Appreciative

Organizing a conference is not an easy task, and the costs that come with that far outweigh the financial benefits. Every person I talk to that organizes conferences have the same passion for what they do that I seem to have. We get a high off of the value that people get from the event we planned for them. That is all the reward we need. If you have ever organized an event, you probably know that there is absolutely no money in it. If there is, then the event tends to lose it's integrity - speakers are booked without given the topic of person presenting it any thought. Sponsors provide thousands of dollars to market to the attendees, and boy do they market to the attendees.

If you understand what we organizers put into the event, you will appreciate the chance to speak at one. Show your attendees appreciation for paying money to be there to see you speak. Thank your conference organizer for all the hard work and effort they put in to make the show happen. Talk to other fellow speakers and admire the efforts they put in to being there just as you did.

Lastly - Be Professional

I haven't had a problem with this at my events (thankfully) but I have read some pretty horrific reportings and even articles regarding harassment, "hooking up", and general misconduct at conferences. What attendees do, is their business, but speakers are also representing the conference they are speaking at during networking and other activities associated with the event. If I know a speaker tends to behave inappropriately, I won't ask them to speak. I myself am no perfect angel, but I know enough not to drink too much or carry on inappropriately at a conference. I also don't drink at my own events (though my 40th Birthday Party at this EmMeCon might be the exception).

If you are truly serious about speaking, memorize Simon's post, and head my rantings just the same, and you will be an amazing speaker. If you wish to speak at one of my events - there is a form (and an official process) on the website. Don't contact me directly, it just annoys me.

Conference Adventures Part Un - 18 Days 'til

Planning and organizing a conference is not an easy feat by any means, and I often ask myself why I keep doing it... But at the end of each event I have this "conference euphoria" (as my Father calls it) that feels very much like an addiction. Which gives me this feeling like a crack head itching for their next fix to plan another conference.

It's now 6:33 am on Friday and I have been up for 2 hours after 5 hours of sleep coming off of answering emails to speakers that have questions already answered in the 4 emails they have gotten so far, only to find they "can't make it" after all just 2 weeks before the event.

So what keeps me sane while doing all of this? 

Simply talking it out... So I'm going to use my personal blog to get out what needs to get out to save the rest of the world my frustrations.

 

18 Days Until the Event

 

Status Update:

Speakers: 29 out of 36 speakers confirmed
Speaker's Presentations (PPT or other): 0
Agenda: 5 spots left to fill
Location: Booked; deposit made; still need to coordinate F&B, layout of room, AV, Video Recordings, Meetup event details, Party details, and Photographer.
Master of Ceremonies: Me (until I can find someone)
Volunteers: 0

After my mostly Master of Ceremonies for all of my events past canceled on me for all conferences in 2013, I have asked one other person that I trust to take on such a task but was notified last week that he will not be able to do it. My backup plan is to host the event myself, but that leaves me to rely on volunteers to check people in, and someone else to man the AV, Social, and Photography. If everything is queued up before the speakers comes up to speak, I can hand them the mic, and then go up on stage why they get ready. That is IF the speaker's presentation is ready to go before they show up for their talk. Then once I introduce them, I can check the video camera (propped on a tripod) to make sure it is in place and running, Take some photos, check the Hootsuite feeds (Twitter, Facebook, etc) and get ready for the next presentation. But... that's only if I can get someone to volunteer and check people in without needing my help throughout the day.

The key to making this go smoothly is making sure I am available to watch the coffee/tea (making sure we don't' run out), be available as people check in (in case they have questions), and being able to check on the marketing aspects during the event. This will be my first time MCing... The fear of getting on stage is beyond my at this point (which used to be my biggest fear), now it's making sure I get through another conference without a complaint from any attendees or speakers.

This morning I actually snapped (a little) at the speaker that cancelled on my last minute. He filled out the form on the website requesting to speak back in November, and after several emails pleading him to confirm his topic, time, and speaking he asked when he was speaking, his topic, and if there was any compensation for speaking (T&E and Honorarium). I pointed out that his topic, date, and time has been sent several times, along with all the details of the event - and that the form he filled out clearly stated that he would be compensated with a Pass to the event for himself along with 2 passes to give away as he chose (worth up to $3,000). He said without compensation and T&E covered he will not be able to make it... I just simply said "Thank You" and explained that int he future perhaps he should come to these decisions more than 2 weeks before the event, and to read the information regarding speaking before requesting to speak.

I'm going to turn my computer off and head to my day job now...

SEO Buzzwords - don't get sucked into the hype

I am asked often by people wanting to get into the SEO business where to get training. There are a lot of online resources available; articles, blog posts, videos, and even downloadable presentations. It's difficult to know what to believe, who to pay attention to, and what will work for any particular website. Most experienced SEO's will tell you to learn as much as you can and then simply start optimizing and learning from trial and error. But who has the time? Let alone wanting to risk a website losing rankings or, even worse, getting banned for using the wrong techniques? This industry is very fickle and is always changing - what may work for one website, may not work for another, and what that big company that dictates how we should be doing our job changes it's mind often.

I have sat back and watched how the industry began, has grown, and developed throughout the years. On one hand it's been fun to be a part of something big that started from one company's idea and development that turned out an entire industry as a result.  On the other had, because it is still a very young industry, and that industry is dictated by the company that sparked it, we are all still developing standards, strategies, and learning every day.  In fact, just the other day I saw a post on Facebook for a workshop on how to use the Google Disavow Tool. It scares me to see SEO's already taking advantage of a strategy that is to not be taken lightly and making money off of "teaching" people on how to do it themselves. It's like a surgeon trying to teach a child how to patch up a kidney. Any seriously wrong move and the patient could die, and any slightly overlooked part of the process then the kidney could fail over time not knowing if it was the surgery or that the patient drinks vodka all day long.

In trying to learn and keep up with the latest in this capricious industry we often find ourselves having to look-up and research what the "experts" are talking about - those SEO buzzwords - coming across contradicting opinions, and quite frequently second guessing ourselves (even the highly experienced SEO experts second guess themselves). I have too often seen people trying to do what they think is right, and completely messing up their own site, and even client's websites because of all of the hype and misinformation out there.

The truth is that it is all viable, it's all in how you approach it. Of course, hearing that probably doesn't help, so the following are some of the most common strategies and some SEO buzzwords and hopefully clear up any confusion you might have. 

Link Building

Yeah, I started with the most common, yet most controversial buzzword of all. The term "Link Building" began with the birth of the almighty Google itself. What was a very simple and quick way to get rankings for a website for the most popular search engine, is slowly becoming an art-form within itself. The basic idea is that a link from one site pointing to another site is counted as a "vote". The more links pointing from other sites to one site the more votes, and thus higher rankings. With such an easy strategy to implement, and the growing popularity of the search engine that uses the algorithm, more and more spammers began to take advantage. By offering website owners to pay money fro a link pointing to a website (a.k.a. purchasing links), asking a website to link to a site in exchange for a link back (a.k.a.link exchanging), submitting a website to directories (a.k.a. directory submissions), commenting on blog posts (a.k.a. commenting), and even submitting articles with links in them to article distribution sites - all of these means of obtaining links tricked the search engines into ranking websites that might not have otherwise deserved the positions they were given.  In December of 2007 Google began cracking down on such strategies not only with increasingly new algorithms that catch sites that might be purchasing links, but by allowing webmasters to report one another manually. In the years since, we have seen a dramatic increase in the quality of the websites appearing in search results as a result.


SEO Buzzwords from Link Building:

Text Links
Links that point a page that contain a descriptive keyword or phrase. Many SEO's have used this strategy in the past because they give a context and a relevance to a link. This means that the search engines can read and index a page with all the text links and assign a ranking based on the quality if the content, the links and the destination of the links.

With Google's latest updates, the search engine no longer looks at the text within the link itself, but rather the words and relevance around the link. By recognizing that a page on a dog breed website with a link to a pet related website contains terms like "puppy", "hound", "paws", and other pet related terms that the dog site pointing to the pet site is, in fact, related. What I have seen in the past is a automotive website with an article on candy that contains one text link for "chocolate bon bons" and points to a chocolate website just isn't going to count (believe me, I've seen it). In fact, it will hurt the website's rankings.

Link Bait
The idea behind ‘link bait’ is to encourage people to bookmark or link to your website from theirs. Personal blogs, social media sites, and other communities will usually link to a site if the site offers something useful. Because of this, the search engines place a high value on the link.The best way to obtain these types of links is to write articles or white papers, a very valuable blog posting, or any sort of information your audience will find relevant. The more they share, the better the website ranks. The trick is to not force it - don't go out hiring people to share your posts, just let them happen naturally.

Link Juice
The ‘search equity’ that is passed to one page from another is called "link juice". The more relevant a page is, how often it has been shared, and how many times it is visited places a high value from the search engines. From that page (or website) the pages that link from it will also gain extra value because the original content is deemed useful to users.

Internal Linking
Almost self explanatory, most individuals tend to overlook the importance of linking within their own website. In fact, in most cases, the link to a page from a homepage can be just as valuable, if not more, than an external link. This, of course, does not mean that you should go adding a link to every page of your website from your homepage; nor does it mean you should link to a few pages, then rotate them, so that every page gets a chance at a high vote. What it means is that the pages that are most relevant to your users and make the most sense to continue from the homepage to, are the ones you should link to, and are the second most valuable pages (next to your homepage) that the search engines will rank.

Taxonomy
Categorizing a website with a hierarchy and linking to one another internally is one of the best ways to show the search engines which pages are most important, and where they should rank. If a website is about cupcakes and selling supplies, the site should be organized by types of cupcakes (perhaps flavors) and then categories of supplies. Then place pages within that category that make sense. From there, pages should link to one another where relevant to show the search engines that this is X category and a set of pages, and this is Y category with a set of pages.

Internal Optimization

Often overlooked by agencies simply due to the fact that so many clients will hire an agency to "optimize" their site only to tell them in the end that they don't have the resources to make the suggested changes, or that they simply just can't make changes (whether it be because of design, usability, business reasons, etc).  Unfortunately this leaves agencies in the predicament that they have to please the client and do what they were hired to do (which is to get the website rankings and increase traffic) but left with no other choice but to start link building. But a good SEO knows that internal optimization is really the heart and soul into obtaining legitimate rankings that will stick throughout all of the spam algorithm updates like Panda and Penguin. Below is a quick list and brief explanations for internal optimization.

Metatags

Title Tag - This often shows up as the title in your search engine result. The title tag should never be more than 70 characters, and should only contain your most broad term that describes your website.

Description Tag - The description tag will often appear in the search result as the description text if the key term searched is within the tag. If not, then the search engine will pull from the content on the page itself where the key term is located. If a page on your site is specific to a certain term, then this is a good time to get that term within the description.

Keyword Tag - The keyword meta tag was once the main source of how search engines determined what site would show up for what search. Now it isn't as relevant, but is still used by some meta crawler search engines (not Google - but Excite, and often Bing). List out a few of your target terms for the page you are optimizing to help you focus on what you want the page to rank for, and just in case a search engine is paying attention.

Content

Keyword density in document text - simply put, search engines look at how often a term shows up within the content of a page. If a word is mentioned 10 times within 300 words on a page, then the page won't get very good rankings. If a word is mentioned 10 times within 1200 words and spread out once or perhaps twice in a paragraph or two, then that page is more likely to rank better. A quick way to check densities is to put the content of a page within Microsoft Word, do a search within the document (Find), type in the word, and click "Highlight All". it's a great visual to see where a term is placed.

Content around the anchor text - As mentioned earlier, the words and context around an internal link is representative of the relevance of that page. The more a page will have of terms similar in context to the term you are optimizing for, the better.

Unique content - Any content borrowed, rented, or just stolen is considered a felony in the SEO world. There are algorithms in place that look for not only content within a site that exists elsewhere on a site, but content that exists on other sites as well. A quick way to check to see if your site has unique content is by searching on copyscape.com. Content that you have on yoru site that exists on other pages (or every page) will simply just not get counted (sort of just overlooked by the search engine), so any key terms within duplicate content on your site won't count. Duplicate content outside of your website is another story. If a website has content that you have copied (in other words, they had it first) then your site will get penalized. If your site had content first, and then someone copied you, then they would get penalized.

Frequency of content change - Search engines don't know the difference between a blog, a new publication, or a brochure-ware site that remains static. The best way they have developed to recognize a cutting edge news site and a static site, is how often new content is generated. The more often a new page is created with a robust amount of text, the more the search engine will come back and index, and therefore the higher the priority those new pages will get. If your site is something that is updated often, and is generating new content regularly, then the search engines will adjust accordingly. If your site is static, then don't worry, let it be, and the age of the pages will determine where they belong in the world of rankings (mentioned later).

Anchor text has key term(s) in links - What was a solid strategy of obtaining rankings for key terms in the past, is now less relevant, and even considered bad SEO. It's more about keyword "essence" and the relevance of the terms around the anchor text, than the anchor text itself (as mentioned above). Some of the more experienced SEO's are even finding that linking the word "more" or "click here" are helping their rankings more so than putting the key term within the anchor text.

Duplicating content - As mentioned before in the "Unique Content" bullet item, duplicating content on a site, or from another site is a very bad technique.

Invisible text - Nope, don't use white text on a white background with a bunch of keywords in it that only the search engine can see. Even 1 pixel high div's with the overflow hidden set in the stylesheet is a bad thing. Not only will you not get rankings, but your site will get penalized for it.

Overall Website

Age of website - the older a domain (or website) is, the higher a priority it will get within search rankings. A typical spam strategy is to buy a new domain and optimize it as much as possible to obtain quick rankings. Because of this, search engines will tend to ignore a website until it has been around for a few weeks, sometimes even months or years. If you have an older domain, then don't go thinking you should change it because it's "stale", it's actually a good thing.

Poor coding and design - Search engines can't tell what good design is, but they can tell from the popularity of the website. Social sharing, articles, blog posts, and all of the buzz about a website will only happen when a website is easy for the visitor to use, and gives all of the value a user is looking for. So, make sure your website is easy on the eyes, gives a clear and concise value proposition with a call to action, and is easy to navigate.

Exact Match Domain - Many spammers create website with a descriptive key term in the domain in attempts to get rankings. Google announced in October of 2012 that they were updating with an algorithm that will weed out any exact match domains. For example: http://www.compareinterestrates.com/ or http://www.best-interest-mortgage-rates.com/

Keyword-rich URLs and filenames - Just as the exact match domain is taking a hit in the recent updates, the keyword rich URL and filename strategy is as well. SEO's used to put their keyword within the URL with dashed between words in order to obtain ranking for long tail terms.
Site Accessibility - it's not talked about often, but can be potentially beneficial when your website is designed with accessibility in mind. Someone that has poor vision, hard of hearing, or may have trouble clicking links and buttons, is going to have trouble with most websites. If your website audience contains users that might need some extra help, keep this in consideration. Search engines know, and it could help you rank over your competition that hasn't.

Website size - Big or small, size doesn't matter. Some SEO's stress that a website needs to have millions upon millions of pages, but I have often personally witnessed websites that get penalized for having too many pages. Don't let this happen to your site, keep the pages down to a manageable and reasonable number. If your site is a publication with thousands or even hundreds of thousands of pages with unique content, then you should be fine. Just watch your webmaster tools notifications. Most of the websites that trigger the warnings are ecommerce websites with masses of pages for each product. If you find your site is showing this kind of error, it's best to seek out an experienced professional to help you get your pages under control and managed properly.

Domains versus subdomains - A subdomain is a subset of a main domain. Often used as a place to store images, or for other purposes, a subdomain looks something like images.mysite.com. Too often websites will put their highly valuable unique content of their blog on a subdomain. Unfortunately search engines don't know the difference between a main domain and the subdomain. Because of this, they treat each one as a separate entity. In the past SEO's have taken advantage of this and tried to get multiple rankings on one page with multiple subdomains. Just this year (2012) Matt Cutts has announced that they no longer treat them separately for separate rankings, but rather as an extension of the main domain. Because of this, subdomains not only won't see rankings, but the content is still not counted as part of the main domain. When setting up a blog, or any section of your website, it's best to simply just add a new directory (ex: www.mysite.som/blog) so that any of the content within that directory supports the domain as a whole.

Hyphens in URLs - When creating URLs for your website, it's still considered best practice to separate each word with a hyphen rather than a space, or an underscore. For example, if you write a blog post or article titled "The ten best puppies everyone should own" the URL should be "www.mysite.com/the-ten-best-puppies-everyone-should-own.html" or to avoid getting pegged for keyword rich URLs and a set hierarchy, it should be "www.mysite.com/puppies/ten-best.html".

URL length - A URL that is too long is a red flag for a keyword rich URL. try to keep your URL simple, and keep that site hierarchy.

IP address - The IP address is the unique identifying number (like a phone number) of where the server that hosts your website is located. If you are targeting a local audience, or maybe even just focusing on one country, be aware of where your website is hosted. A website that targets users searching in Canada, and is hosted in the U.S. will have an IP that resides within the U.S. In this case, search engines will only rank the site for U.S. searchers, and not for their Canadian searchers. If you aren't' worried about focusing your SEO by location, then don't worry about your IP.

robots.txt - The robots.txt file is a very simple text file (like Notepad) that resides on the main server. The only case in which you need a robots.txt is when you want to block certain sections of your website. Some search engines will allow you to put links to your xml sitemap for better indexing. For more information on setting up your robots.txt you can visit robotstxt.org.

XML Sitemap - Sitemaps are an easy way to let search engines know about all of the pages within your website that you would like to see indexed.

Redirects (301 and 302) or Status Codes - 404, 301, 302... Each one of these numbers has a different meaning to a search engine. The most common is a 404 or "page not found" it basically means that the UIRL existed, and now it doesn't. In the SEO world, the 301 is another code that is mentioned often. A 301 one lets the search engine know that the URL existed and has been moved, so we let the search engine know by redirecting the old URL to the new URL. My favorite explanation of these codes is from a dear friend of mine Lindsay Wassell at SEOmoz in which she uses pictures to best explain the different codes, and what they mean.

Some basic SEO buzzwords

Long Tail - A long tail is what most SEO refer to when talking about a 3-5 or more word term. When a user is looking to buy a computer and begins their search with the word "computers", they will often start to get specific as they search focusing on the specifics like "500 GB laptop computer". This is what a long tail key terms is - the more specific you can target your audience, the more likely they will be to convert as they find what they are looking for.

Indexed - Indexing is a term SEO's use when a search engine has crawled a website and it's pages, and then starts to display them within the search results. This doesn't effect rankings, but merely expresses that a page is within the database, and recognized by the search engine. A quick and easy way to see if your website is indexed is to search with site: before your domain. For example: search for "site:oceansofpets.com".

SERP - Simply meaning the "search engine results page" and rolled off of the tongue of SEO's quite often. Pronounced just as it looks (serp) the search engine results page is the page that the user sees after completing the search.

Snippet - A search snippet is what SEO's use to describe the title and description a search engine displays on the search results page.


I think that should just about do it to get you started. With SEO there is no standard way of doing things. There is no true right and no true wrong, there is only what we try, fail or succeed, and try again.

Please feel free to add anything I might have missed in the comments below. I'm hoping this will become a pretty comprehensive list that newbie SEO's can get started with.